Export Documentation

Export Documentation

Excel Supply chain managers handle export documentation for exporters. Among the documents include the following:

  • The Commercial Invoice: This type of document is provided by the company in charge of the export process. This document declares the consignment for export outside the country. It states the items’ unit prices and total values in export currency.


  • The Cargo Bill: This document plays the part of a receipt detailing a list of ship cargo, usually given by a captain of the ship to the person who ships the goods.


  • The Consular Invoice: This is the document of export to be submitted to the consulate or embassy of the country where the goods shipped to.


  • Certificate of Origin (CO): This is a document that is provided by the exporter indicating the origin of goods. It shows where the products were made and packaged.


  • The Inspection Certificate: This is the document that certifies that the products exported were in perfect condition at the time of inspection. This is required in many countries to help limit the movement of contraband goods/products.


  • The Dock Receipt: The document is issued by the sea freight carrier to prove that your goods are at the carrier’s shipping terminal.


  • The Warehouse Receipt: This document is issued when goods are stored in a warehouse. It is proof-document which states the ownership of export goods stored for safekeeping. It is a negotiable document anyway.


  • The Destination Control Statement: This is a document that serves the purpose of notifying the carrier and other foreign parties that the item can be exported only to specific destinations. It may be issued as part of the commercial invoice, air waybill or bill of lading. It can be also in the Shippers Export Declaration (SED).


  • The Insurance Certificate: Insurance is a contract document for indemnification of loss in case of any incident. You would have to prepare an insurance certificate for your shipment. The certificate is your proof of insurance policy and usually contains some detailed information on types and limits of insurance coverage,


  • The Export License: This is the license obtained from the government to export.